Executive Committee Individual Responsibilities
Executive members shall act in accordance with the rules detailed in the Constitution of the club. In addition to the General Code of Conduct and the Executive Committee Code of Conduct, each member individually shall:
President and Safety Advisor
Protect and promote the image of the club
Consult associated organisations on behalf of the club
Maintain a strong relationship between the club and its associated organisations
Ensure long term financial stability of the club
Ensure equality between the five squads
Insure the fleet of boats, oars and auxiliary equipment to the correct value
Promote good administrative organisation and practice in the club
Conduct regular consultations with the Equipment & Safety Officer
Call weekly meetings of the Executive Committee
Advise and consult Executive Committee at weekly meetings
Ensure the Executive Committee are doing their roles correctly, giving help and advice where needed
Produce intensive external competition schedule for both senior squads in accordance with the Senior Men's Captain and the Senior Women's Captain
Protect coaching infrastructure
Administrate coaching launch driving proficiency test
It is expected that candidates for the position of president will have already been on the exec for at least one year
Club Captain
Protect and promote the image of the club
Produce intensive external competition schedule for both senior squads in accordance with the Senior Men's Captain and the Senior Women's Captain
Administrate coaching launch driving proficiency test
Consult coaches and captains to manage outings and boat/launch usage
Organise timings and transport for all outings
Be in charge of logistics for training camps, away days and race days with help from other captains and secretary
Collate crew entries for races for the Secretary to submit
Ensure equality between the five squads
Identify and train minibus and trailer drivers
With information gathered from squad captains, advise the committee on equipment needs of the club
Assist squad captains in sourcing boats for borrowing
Senior Men's Captain
Recruit and form a large squad of experienced rowers
Conduct a swimming proficiency test of each athlete before training on water
Maintain and encourage the attendance of athletes throughout the duration of the Head and Regatta race seasons
Produce intensive external competition schedule in accordance with the President & Safety Advisor
Produce competitive, varied and appropriate training plans throughout the duration of the Head and Regatta race seasons
Register attendance levels of every training session
Register ergometer results attained by each member of the squad
Video on-the-water training sessions as well as ergometer sessions
Provide regular analysis of filmed sessions
Select and invite squad members to attend training camps
Organise Winter and Easter training camp in co-operation with Secretary and Captains
Maximise the squad's exposure to competition
Select crews to represent the University for Heads, Regattas and private matches
Analyse and present competition results to Executive Committee
Senior Women's Captain
Recruit and form a large squad of experienced rowers
Conduct a swimming proficiency test of each athlete before training on water
Maintain and encourage the attendance of athletes throughout the duration of the Head and Regatta race seasons
Produce intensive external competition schedule in accordance with the President & Safety Advisor
Produce competitive, varied and appropriate training plans throughout the duration of the Head and Regatta race seasons
Register attendance levels of every training session
Register ergometer results attained by each member of the squad
Video on-the-water training sessions as well as ergometer sessions
Provide regular analysis of filmed sessions
Select and invite squad members to attend training camps
Organise Winter and Easter training camp in co-operation with Secretary and Captains
Maximise the squad's exposure to competition
Select crews to represent the University for Heads, Regattas and private matches
Analyse and present competition results to Executive Committee
Secretary
The Secretary shall act in accordance with the rules detailed in the constitution of the club. In addition to the General Code of Conduct and the Executive Committee Code of Conduct, the Secretary shall:
Ensure that every athlete is a member of British Rowing
Make sure that a comprehensive database of athlete information is created and maintained
Gather relevant information about external competition
Be responsible for meeting race entry deadlines
Organise trailer loading and unloading for races in cooperation with Club Captain
Organise competitor transport to/from races in cooperation with Club Captain
Form agendas for Executive Committee meetings
Book the venue for Executive Committee meetings
Write the minutes for Executive Committee meetings
Identify and provide training for the minibus and trailer drivers
Contact clubs for use of their facilities for race days, away days and training camps, or for hiring equipment
Be the main contact with other clubs for external trips, e.g. training camps and away days
Treasurer
Manage club's online payment system
Manage the use of union grant money
Manage and document all money request forms from athletes and coaches
Document and receive travel contributions from the athletes
Document and receive coaching contributions from the athletes
Manage the finance and funding of all training camps and away days
Manage the club's annual affiliation fees
Manage the finance and funding of the rowing ball
Novice Men's Captain
Recruit and form a large squad of novice rowers
Conduct a swimming proficiency test of each athlete before training on water
Maintain and encourage the attendance of athletes throughout the duration of the Head and Regatta race seasons
Introduce athletes to the accepted technique used by Senior Squad, with the help of the coaching team
Produce basic external competition schedule aimed at being an introduction to Heads and Regattas
Produce competitive, varied and appropriate training plans throughout the duration of the Head and Regatta race seasons
Ensure that the squads trains occasionally with the Senior Squad
Register attendance levels of every training session
Register ergometer results attained by each member of the squad
Video on-the-water training sessions as well as ergometer sessions
Provide regular analysis of filmed sessions with coach
Select and invite squad members to attend training camps
Organise Winter and Easter training camp in co-operation with Secretary and Captains
Maximise the squad's exposure to appropriate level competition
Select crews to represent the University for Heads, Regattas and private matches
Analyse and present competition results to Executive Committee
Novice Women's Captain
Recruit and form a large squad of novice rowers
Conduct a swimming proficiency test of each athlete before training on water
Maintain and encourage the attendance of athletes throughout the duration of the Head and Regatta race seasons
Introduce athletes to the accepted technique used by Senior Squad, with the help of the coaching team
Produce basic external competition schedule aimed at being an introduction to Heads and Regattas
Produce competitive, varied and appropriate training plans throughout the duration of the Head and Regatta race seasons
Ensure that the squads trains occasionally with the Senior Squad
Register attendance levels of every training session
Register ergometer results attained by each member of the squad
Video on-the-water training sessions as well as ergometer sessions
Provide regular analysis of filmed sessions with coach
Select and invite squad members to attend training camps
Organise Winter and Easter training camp in co-operation with Secretary and Captains
Maximise the squad's exposure to appropriate level competition
Select crews to represent the University for Heads, Regattas and private matches
Analyse and present competition results to Executive Committee
Coxswains' Captain
Recruit and form a squad of coxes
Maintain and encourage the attendance of coxes throughout the duration of the Head and Regatta race seasons
Organise and manage coxes. Allocate them to squads upon request
Run sessions to teach novice coxes about the basics of coxing
Make sure coxes know marshalling practises and how to do sufficient pre-race prep
Select and invite squad members to attend training camps
Organise Winter and Easter training camp in co-operation with Senior Women's Captain, Treasurer, Senior Men's Captain and Novice Men's Captain
Maximise the squad's exposure to appropriate level competition
Select crews to represent the University for Heads, Regattas and private matches
Equipment and Safety Officer
Order, receive and fit spare parts from recognised companies, dealers and organisations in co-operation with the Treasurer
Conduct a risk assessment of the club
Give a series of short safety presentations to the club
Maintain a comprehensive toolbox
Check the condition of the ties used for the trailer, as well as condition of trailer itself
Oversee any loan and safe return of the club's equipment
Ensure that all boats carry names
Ensure that all boats, blades and auxiliary equipment is presentable both in competition and in training
Ensure that the launch engine and trailer are serviced externally
Maintain the club's equipment stored in the sports hall
Present all progress to the Executive Committee
Sponsorship and Kit Officer
Organise regular opportunities to buy kit
Be in charge of kit designs
Order and distribute kit to athletes
Ensure all athletes have the essential kit
Actively seek for and maintain Club's sponsorship(s)
Keep in contact with Sponsors, regularly informing them of the clubs activities and results
Events and Charities Officer(s)
Select charity to be supported for the year and publish this to the Club
Organise regular charity and fundraising events for the Club
Organise the Club's Annual Ball
Organise Club social events
Ensure safety and inclusivity of all members at Club events
Training Camp Secretary
Organise Winter and Easter club-wide training camps
Work in cooperation with Squad Captains to decide location and secure decided location
Create, in coordination with Squad Captains and Coaches, a detailed camp training timetable
Manage and publish all further logistics, including destination of boats (if separate squad camps)
Communications Secretary
Manage all the club’s PR
Post regular social media updates; create engaging social media segments with up to date images and video
Update website regularly
Publish training, camp and race reports on website
Publish monthly newsletter